Contacts & delegation

People you delegate to or wait on. In MLW, delegation actually happens through person tags (e.g. @linda) — the Contacts list in Settings is a separate place to keep names and emails for reference.

Person tags — how delegation works

Anywhere you can type a task title (Inbox capture bar, Quick Capture, task detail) you can tag a person with @name. That creates a person-category tag and attaches it to the task.

Examples:

• Reply to @sergio about Q2 scope
• @kim — ask about trip dates

Person tags show up inline on Waiting-For tasks so you can see at a glance who each item is blocked on.

Setting Waiting For on a task

Open the task detail pane and use the Waiting For chip. It opens a picker that lists your existing person tags — pick one (or type a new name to create it). That attaches the person tag and you can then set the status to Waiting.

, o (comma + o) focuses the context chip, , t focuses tags; the Waiting-For chip is part of the status row.

Waiting view

Press w to open it (when you're not already in a text field). The Waiting view:

• Lists every task with status = Waiting
• Groups by Person by default — all items you're waiting on per person, collapsible
• Shows the waiting_date timestamp so you can see how long something's been sitting

Change the grouping with the Group selector in the header if you'd rather sort by Area, Project, or none.

Contacts list (Settings)

Settings → Contacts is a simple list where you can add a person's name and (optional) email. It's useful as a reference — "who's Linda's email again" — but it's not wired into task delegation. Tasks use person tags, which are independent of the contacts list.

If you want a person to appear in the Waiting-For picker, tag a task with @name at least once. That creates the person tag.

Notes and person tags

In the Notes list (l), there's a contact filter that lets you narrow to notes mentioning a specific person. That works off person tags on notes — add @name anywhere in a note and it becomes filterable.

The @mention autocomplete inside the note editor itself surfaces tasks and projects (for linking), not contacts. To tag a person in a note, just type @name as plain text and it'll be picked up as a person tag.

Tips

• Tag delegations at capture time. Reply to @sergio is cheaper than opening detail later to add a tag.
• Review Waiting weekly. The list accumulates fast and reminders get stale. The Weekly Review surfaces old items.
• Contacts list is optional. If you don't use it, nothing breaks — person tags work standalone.

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